Atria Senior Living

Leave Specialist - Atria Senior Living

Job Locations USA-KY-Louisville Metro
Category
Human Resources
Community Name
Atria Senior Living
Requisition ID
2018-62253

Overview

Welcome to a culture that values insight, energy and entrepreneurial spirit. Working at the Atria Support Center means being part of a smart, successful, international company – one that’s growing, leading and raising society’s expectations of the aging experience. Atria Senior Living manages nearly 200 residential communities from coast to coast, where older people realize healthier, happier, more meaningful lives.

 

Atria is an equal opportunity employer.  Atria provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other classification protected by applicable law.  Atria also does not condone or tolerate an atmosphere of intimidation or harassment based on these protected classifications.  We require the cooperation of all employees in maintaining a discrimination-free and harassment-free work environment.

Responsibilities

The Leave Specialist handles all aspects of employee leave of absence (LOA) administration for all Atria employees in the United States and Canada, including eligibility determination, tracking, and communication with employees and communities regarding all types of leave (e.g., FMLA, ADA, general leave, and any other type of leave). This individual processes, audits and monitors all disability claims, including short and long term disability, as well as all state disability plans.

 

  • Maintain working knowledge of all regulatory and legal standards. Understand and ensure compliance with FMLA, ADA, Paid Family Leave (PFL), HIPAA privacy Laws, state disability guidelines, and any other relevant LOAs.      
  • Analyze FMLA requests in conjunction with Legal and other HR professionals to determine eligibility and certification in compliance with Company policies along with applicable state and federal regulations.
  • Maintain a working knowledge of all benefit plans and assist with enrollments and benefits administration as requested.
  • Regularly assist with department projects and events.
  • Conduct follow-up contact periodically on open claims.
  • Accurately audit the disability and leave of absence benefit programs and immediately bring concerns or unique circumstances to the attention of the Employee Benefits Manager. Provide appropriate follow-up as directed.
  • Follow up with employees regarding disability and other paid leave benefits in a timely manner as part of the leave process. Always obtain required information regarding doctor’s notes, return to work, etc. Accurately document all employee communication and correspondence regarding disability claims. Communicate proactively with department managers regarding employee leaves and expected return dates.
  • Track and monitor all leave certification and recertification requirements and ensure continued qualification for leave on a timely basis. Constantly track intermittent leave and ensure appropriate application of PTO and other paid leave.
  • Coordinate Return to Work Evaluations, Fitness for Duty and facilitate reasonable accommodations in collaboration with department managers.
  • Appropriately document and record all reasonable accommodations and track recertification requirements.
  • Monitor disability claim processing and payments and audit carrier calculations. Establish regular contact with the disability carrier and advise claimants and other appropriate HR staff of claim processing issues.
  • Effectively monitor all LOAs and ensure compliance with Company policies. Ensure timely written communication to employees regarding LOA stipulations. Enter all LOA data in appropriate systems and conduct regular audits of data and reporting to departments.
  • Prepare reports by collecting, analyzing, and summarizing data and trends.
  • Assist with Ad Hoc benefits and HR projects and reporting.
  • May perform other duties as needed and/or assigned.

Qualifications

  • Bachelor’s degree in a related field.  
  • Three (3) or more years of experience in HR specializing in leave of absence management required; Generalist or other benefits administration experience preferred.
  • Specific experience and direct responsibility for LOA management required, preferably with a large multi-site, multi-state employer.
  • Working knowledge of applicable employment and labor laws.
  • Proficient in MS Office applications.
  • Strong customer service, detail orientation, multi-tasking, organizational and follow-up skills.
  • Strong communication skills, both written and verbal.

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